The Leventhal Map & Education Center at the Boston Public Library seeks to hire for the role of Administrative Assistant. This is a fully remote, part time role that reports directly to the President & Head Curator. The Administrative Assistant will support the President & Head Curator and the Center’s Board of Directors in administrative processes related to the management and governance of the Center. The Administrative Assistant will also support workflows related to donor relations, scheduling, and office management.

Key Responsibilities

• Board of Directors Coordination
  • Assist in scheduling and organizing meetings for the Board of Directors, including subcommittees.
  • Prepare and distribute meeting agendas, minutes, and other relevant materials.
  • Coordinate communication between Board members and staff leadership.
  • Maintain accurate records of Board activities and documentation.
• Donor Relations
  • Support the President & Head Curator in managing relationships with individual donors.
  • Assist in the preparation and distribution of donor communications, including acknowledgment letters, updates, and event invitations.
  • Assist with the scheduling, administration, and coordination of donor and Board events.
  • Maintain and update electronic records related to donors and fundraising.
• Office Administration
  • Support scheduling and logistical tasks of the President & Head Curator, as well as other staff as needed.
  • Manage routine office administrative functions in a remote setting.
  • Assist with special projects as needed.

Skills and Qualifications

• Strong organizational and time-management skills.
• A demonstrated ability to efficiently and accurately execute administrative tasks in an independent fashion.
• Excellent written and verbal communication skills.
• Advanced competence in cloud-based software tools, including Microsoft Office Online, Microsoft Teams, Notion, Airtable, and similar tools.
• Experience in a nonprofit or cultural institution is advantageous.

Compensation & Position Details

This is a part time, hourly position, paid between $20.45/hour and $22.35/hour, depending on experience and qualifications. The role will be conducted in a fully remote fashion, though we encourage candidates who may be available to support in-person events on a very limited basis at the Central Library in Copley Square, 700 Boylston St., Boston. We strongly prefer a candidate who is located within 2 hours of Boston, and the employee must be a tax resident of Massachusetts. The Center will provide a laptop for the purpose of doing business, or the selected candidate may choose to work with their own computer equipment. Internet connectivity and other home office facilities must be supplied by the employee.

The role is guaranteed a minimum of 12 hours/week and may work up to 16 hours/week. Of these hours, 4 hours will be scheduled on a regular weekly basis to coincide with the President & Head Curator’s schedule, while the balance of hours will be flexible according to the to the individual needs of the selected candidate.

This position is eligible for sick time and employer contributions to a 401(k) plan. It is not eligible for other benefits offered by the Center.

There is no City of Boston residency requirement for this position. Leventhal Map & Education Center employees report to the independent Leventhal Map & Education Center and are not covered directly by human resource policies pertaining to the Boston Public Library or City of Boston municipal employees.

This position is subject to a CORI background check.

Desired Start Date

A candidate who can begin work on or before October 15 is desired.

About the Leventhal Center

The Leventhal Map & Education Center is an independent, self-governing nonprofit organization in a long-term strategic relationship with the Boston Public Library. The Center stewards a quarter million geographic objects in the Library’s collections, and works to make them freely available to the public for research, interpretation, and engagement. Our collections range from fifteenth-century atlases to modern-day geospatial data sets. The Center creates original exhibitions hosted in its gallery space at the Central Library in Copley Square and promotes education on topics that explore the relationship between people and places.

As a mission-driven organization, the Center endorses the following values:

• Commit to integrity, excellence, respect in all our relationships, and professional library ethics (including the ALA’s Code of Ethics and the ACRL Code of Ethics for Special Collections Librarians)
• Listen to and include community voices, especially those who have been less represented
• Increase diversity, equity, and inclusion in our organization and our work with others
• Work to advance a more just and equitable society
• Keep our spaces and community services open, welcoming, and “free to all”

The Center places great value on an organizational culture in which staff members have the flexibility and openness to work with a diverse group of audiences, constituencies, and colleagues. Our work is committed to public service and to innovation that fosters positive change in the world.

To apply

Applicants should submit the following materials:

• A cover letter of no more than two pages (PDF, DOCX, or MD format)
• A CV or résumé (PDF, DOCX, or MD format)
• A list of 3 professional references, including telephone numbers and email. We will not contact references before notifying candidates in the final round.

Additional material will be requested from semifinalist candidates.

Applications will be reviewed on a rolling basis, and the position will remain open until filled. For full consideration, please submit application materials by September 19, 2024 by 12:00 pm ET.

For more information

Contact info@leventhalmap.org for more questions about this job vacancy, or visit leventhalmap.org for more information about the Leventhal Center.